Committee Portal
The primary vehicle for the Board of Directors to obtain member participation in decision-making and management of the Park is through the advice and assistance of committees in accordance with the "Document File Cabinet".

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Documents File Cabinet

Committee Volunteers – (Updated 10/1/2020)

A&E
  1. Terry Newlin 
 
APPEALS
  1. Margie Neal
  2. Pete Brinkmyer
  3. Terri Houck
  4. Carolyn Snider 
  5. James Amrhein
 
BYLAWS
  1. Danny Clark, Chairman
  2. Jerry Roberts, Secretary
  3. Mac Thacker, Committee Member 
 
ELECTION
  1. Debbie Smith, Chairman
  2. Diane Goldstein, Secretary
  3. Karen Manning, Committee Member
 
EXAMINATION & AUDIT
  • PENDING MEMBERS
 
FINANCE COMMITTEE
  1. Mindy Wilcom, Chairman
  2. Marty Reiker, Secretary
  3. Abraham McKenzie, Committee Member
  4. Diane Goldstein, Committee Member 
  5. Gloria Feliciano, Committee Member 
 
PASS POLICY
  1. Gloria Feliciano
  2. Michael Mood 
  3. Melinda Wilcom
  4. Ada Freyer
  5. Billie Jo McTighe 
 
PLANNING & DEVELOPMENT
  • PENDING MEMBERS
 
RECREATION/EVENTS
  1. Billie Jo McTighe
  2. Wanda Clark
  3. Danielle Stavola
  4. Karen Thompson
  5. Wendy Baugher
  6. Carla Saunders
  7. Ada Freyer
 
 
TRAFFIC & SAFETY
  1. Karen Manning
  2. David Mills
  3. Sherry Webb
  4. Gloria Feliciano 

Recreation

 
This Committee shall advise the board on all matters pertaining to the recreational programs and activities and use of the recreational facilities of the Park, and shall perform such other functions as the Board in its discretion, determines. First Vice President shall serve as an adviser (RBMC Bylaws Section 5.4, 16.2-paragraph 3)

Architectural and Environmental Control

 
This Committee shall promulgate and enforce the General Architectural and Environmental (A&E) Standards of the Park providing for the improvement, security, and use of the property under the control of the Corporation. Chair – Second Vice President. (RBMC Bylaws Section 5.1).
 
River Bend RV Park is a private, gated recreational community governed by the By-Laws and Protective Covenants & Restrictions of the River Bend Membership Corporation.
 
The RBMC Architectural & Environmental (A&E) Committee oversees the approval of all construction, additions, or alterations made to any property within the community.  Further, the A&E Committee is charged with overseeing that each property owner maintains their property in accordance with the rules and regulations as set forth by the RBMC governing documents.

Every member that would like to make an alteration to their property must fill out an A&E Permit Application, as well as supply a Berkeley County Permit where applicable. Please allow ample time as the approval process may take up to four (4) weeks. Please follow the following steps:
The lot owner must first fill out and sign the A&E Permit Application and submit the paperwork to the RBMC office.
Where applicable, the owner must apply for a Berkeley County Building Permit. The approved Berkeley County Permit must be submitted to the office prior to the release of the approved A&E Permit.
Please be sure to supply your current phone numbers so that we may contact you in the event that there are any questions regarding your application and/or to notify you of your approval status.
Please be aware of the following rules & regulations regarding alterations:

RECREATIONAL VEHICLES

Only tents and recreational vehicles originally manufactured for recreational purposes may be placed on any lot. All RV’s must have the manufacturer’s sticker. For the purposes of this section recreational vehicles and tents include, but are not limited to: motor homes, camping trailers, tent campers, truck campers, and fifth wheels. Vehicles with tip-outs or slide-outs manufactured as part of the original equipment are acceptable. Vehicles having a box length in excess of 40 ft. or box width of 12 ft. are prohibited; with the exception of 5th wheel RVs.

Not more than one recreational vehicle or tent is allowed on any one lot unless adjoining lots are equal to the number of tents or RV’s. Any variance to this rule shall be permitted only with prior written authorization of the RBMC Office. Prior written permission concerning use of additional tents or RVs on a site will not be denied if 1) Request is for a tent not to exceed 150 sq. ft. to be used occasionally for guest or dependent children and/or, 2) Request is for the right to park on the site an additional RV for a period not to exceed 7 days (An additional charge will be applied for the additional RV).

STRUCTURES

No structure or fence may be placed, erected or maintained upon any lot until plans and specifications have been submitted to and approved by RBMC. Submittals must include a Berkeley Co. Permit when required.

No more than one (1) tool and/or storage shed shall be erected upon a single lot. These must be designed for the storage of household, camping, garden tools & equipment; and constructed of wood, metal or combination thereof, with exterior square footage (from ground level to roof level) not in excess of 144 sq. ft. from adjacent ground level and with roof peak not in excess of 10 ft. from adjacent ground level and adjunctive structures including, but not limited to: a) Patio’s, b) Lanai’s, c) Veranda’s, d) Summer Rooms and e) enclosed porches. With a total length not in excess of 100% of the length of the recreational vehicle to which it is adjunctive, a depth not in excess of 12 ft. and whose roof peak is not more than one foot higher than the roof of the RV to which it is adjunctive, provided that any roof extending over an emplaced RV can have a clearance of no less than 6” under and the peak height of no more than 2 ft. over said RV and cannot extend more than 1 ft. from the exterior of said RV.

No fence shall be higher than thirty-six (36) inches, and said fence shall be open type fences such as post and rail. Absolutely no chain link or wire fence will be erected.

Retaining walls over four (4) foot in height require Berkeley County approval. No retaining wall shall exceed seven (7) feet in height.

Waterfront Lot Owners- shall be permitted to construct steps not to exceed forty-eight (48) inches in width, of concrete or other substantial material. No structure or piers prohibited by the Army Corps of Engineers shall be allowed. 

UPKEEP OF PROPERTY

Grass must be maintained at a height not to exceed 4”. Failure by an owner to comply will result in the said owner being held liable for any expense incurred by the park to correct the violation. Wilderness Section is exempt.

No “individual” sewage, garbage or liquid/solid-waste disposal systems shall be permitted on any lot.  All RV’s containing sewage drains should have their drains sealed for the duration of stay on any lot unless such drains are connected to an approved sanitary system.  Household garbage/trash should be kept in the rear of the lot.  Dumpsters for household trash are available during the open season at the front of the park.

No wrecked, abandoned, discarded or junked vehicle, trailer, watercraft, equipment, or material of any kind shall be placed or be permitted to remain on any lot.

Motorized vehicles cannot be permanently stored or abandoned on any site. Storing in an approved shed is permitted.

If the owner does not maintain his own premises in accordance with rules and regulations, then the A&E Committee, after 20 days of written notice, will have the right to enter the property to correct the violation(s) and charge the owner a reasonable fee for said correction.

No trees larger than 4” in diameter can be removed without prior written permission from the A&E Committee.  All owners will be held liable for all tree removals.  Trees of substantial size or trees felled in areas that would require road closure must have prior special arrangements made for said tree removal and/or road closure with the RBMC office.

No person is to mar, maim, disturb or remove any plant or animal life in or along the Nature Trail.
 

Finance

 
This Committee shall advise the board on budget formulation and short and long-range financial planning, including contracting for services, reserves, and the need for dues and assessments and shall perform such other functions as the Board, in its discretion, determines. (RBMC Bylaws Section 5.7) Work experiences with finances and/or computers are desirable. Please submit a resume along with the Committee Interest Form.
 

Election (Inspectors of Elections)

 
This Committee shall be responsible for receiving nominations of candidates for the Board of Directors, receiving ballots and proxies for meetings, certifying proxies, certifying the results of elections, managing the election of directors, and acting as tellers of votes taken at meetings of the members (RBMC Bylaws Sections 2.7, 2.8, 2.9)
 
In accordance with West Virginia Code 31E -7-728 the Election Committee (EC) shall consist of Inspectors of Election which form the Standing Election Committee.
 
The inspectors shall:
 
  • (1) Call for nominees for Board of Directors;
  • (2) handle the vetting process of all nominators and nominees as members in good standing in accordance with Section 4.3 of the RBMC Bylaws;
  • (3) handle all aspects of the candidate packets;
  • (4) sponsor the “Meet the Candidates Forum”;
  • (5) send via USPS mail, transmitted via email, or other applicable electronic delivery the member packet including the Call to the Annual Meeting, Ballots and Proxies;
  • (6) ascertain the number of members entitled to vote and the voting power of each;
  • (7) determine the members represented at a meeting;
  • (8) determine the validity of proxies and ballots;
  • (9) count all votes and proxies;
  • (10) determine the result;
  • (11) any other requests, as they relate to a voting process(es), as requested by the Chairman of the meeting or the Board of Directors including but not limited to Special Meetings, and Vote by Ballot.
In addition, the Election Committee shall continue to verify that all incumbent members of the Board of Directors are in “good standing” and continue to meet qualification criteria in Section 4.3. 
 
In the event that an incumbent director has not maintained “good standing” or no longer meets criteria in Section 4.3, such positions shall be considered vacant and the slate of candidates for election as directors shall be increased accordingly if so directed by the Board of Directors or by a vote of the members for a Call for Nominees.
Amended at Annual Meeting  June 8, 2013

Examination and Audit

 
There may be a standing committee of this Park known as the Examination and Audit Committee. Members are to be appointed annually by the Board of Directors to assist the Board in the oversight of operations, investments, and maintenance of the Park.   The Committee shall consist of not less than 3 or more than 5 members who are in good standing and shall meet all of the requirements of the candidate to the BOD. No active members of the BOD shall serve on this committee. The current President, Chairman, or Treasurer of the BOD shall serve as the Board’s liaison to this committee.
 
A complete audit of the Corporation by a certified public accountant firm who is licensed and insured in the State of West Virginia shall be completed no less than every 3 years. For each year that an Audit is not performed, a financial review of the Corporation’s books shall be conducted by a certified public accountant firm, who is licensed and insured in the State of West Virginia. The results of such examinations shall be sent directly to the BOD and shared with the Examination and Audit Committee as well as the Finance Committee.
Furthermore, it shall be the responsibility of the Examination and Audit Committee, (EAC) to monitor modifications to the operations of the Park as it relates to the findings of the Corporation’s audit or review. The EAC shall report to the BOD and to the membership collectively any instances of noncompliance or deviation from the recommendations as outlined in the Audit report. Revised at Annual Meeting June 14, 2014. 
 
 
October 19, 2013
October 24, 2013
October 31, 2013
January 25, 2014
February 22, 2014
March 14, 2014
March 29, 2014
April 5, 2014
April 12, 2014
May 15, 2014
April 19, 2015

Communications

 
(ad hoc) This Committee advises and assists the board in producing and editing information resources for the Corporation. This Committee shall be responsible for coordinating the revision of policies and maintenance of a policies and procedures manual and various handbooks; and for newsletter and Web site content; and except for the bylaws, reviewing and editing prior to publication, distribution or mailing, other materials as determined by the Board of Directors according to guidelines approved by the Board, and shall perform such other functions as the Board in its discretion, determines. This Committee shall consist of two Directors and three members. E-mail address required (Board approved, 2001)

Land Sales

 
This committee shall be responsible for implementing an annual lands sales program for the Corporation, including annual revision of the RBMC Housing and Urban Development (HUD) Report and shall perform such other functions of the Board, in its discretion, determines. (RBMC Bylaws Section 5.9)  Any and all land sales programs must have prior approval by the Board of Directors. The draft HUD Report must also be reviewed and approved by the Board of Directors prior to submission to HUD.

Inspection

 
This committee shall consist of three members of the A&E Committee and one member of the Health & Safety Committee and shall be empowered to inspect each site to ascertain compliance with the A&E standards. Any lot owner wishing to have his lot inspected for acceptability may do so by contacting the A&E Committee. The Inspection Committee with reasonable notification may inspect any site at any time. (RBMC Bylaws Sections 2.7, 2.8, 2.9)

Traffic, Safety & Security

 
This Committee shall advise the board on all matters pertaining to traffic control and Park safety, to include security of the Park, as well as responsibility for traffic safety, pool, and playground, and shall perform such other functions as the Board, in its discretion, determines. Chair—First Vice President. (RBMC Bylaws Section 5.5, 6.4)
 
River Bend Membership Corporation has in place certain rules & regulations, as spelled out in the River Bend Park Uniform Member Code.  These rules & regulations are not in place to hinder one's enjoyment of River Bend RV Park but to help create a safe environment for our members and their guests. 
 
Some rules to keep in mind while in the park are:
 
Roads & Vehicles
There is a 10mph speed limit throughout the park, for automobiles as well as golf carts, scooters, UTV's and minibikes. 
All operators of vehicles utilizing the RBMC roadways are expected to follow all the rules & regulations which apply to such use.  Violations will result in fines to the lot owner.
Do not overload Golf Carts and UTV's.  This can result in the vehicle rolling over and is against our rules and regulations.  There should be no more passengers than manufacturers installed seating allows.   Overloading can result in fines to the lot owner.
Minibike motors must be no greater than 50cc in size.  ATV's are strictly prohibited.
Any vehicle traversing our roads must be operated by a licensed driver.  Minors age 12 - 15 may operate golf carts in the community with an approved RBMC golf cart license.  UTV's, per manufacturer's warning labels, may not be operated by individuals under the age of 16.  
There are some things that you can do to help us better serve you:
   
We are a gated community, whose members gain access by a badging system (further explained on the Badges & Passes section of this website). In order to make everyone's entrance into the park quick and efficient, we ask that you always carry your passes. When a member attempts to enter without their pass the guards must then ask for a photo ID, cross-check the owner in the system and manually enter them in; this causes lines to form at the gate. Please help us avoid this by carrying your badge at all times. 
 
Children should be supervised at all times. Please remember that there is an 11:00 pm curfew for children.
 
For your safety, we require that your block & lot be posted on your lot and on any vehicle which traverses the RBMC roadways. This information is used to help us and you in the event of an emergency.

Health and Safety

 
This committee shall be responsible for advising the Traffic and Safety Committee on matters relating to the health and safety in the Park. Members of this Committee shall participate in site inspection. (RBMC Bylaws Section 8.5)

Pool

 
Pending

Ways and Means

 
This Committee will coordinate all matters pertaining to the fundraising activities of the Park, and activities such as raffles, parties, dances, and different ethnic dinners, etc., and shall perform such other functions as the Board, in its discretion, determines. Chair—Vice President (RBMC Bylaws Sections 5.6, 6.4)

By-Laws Review

 
There shall be a standing committee of this corporation known as the Bylaws Review Committee.  This committee will:  Review current and/or proposed RBMC Bylaws and Uniform Member Code to ensure said are in congruence and compliance with existing West Virginia Law (WV Code 31E and 36B), as well as the RBMC Covenants & Restrictions (Declarations). 
 
Conduct research and review applications of said Bylaws and Codes in conjunction with current business and social practices, and where deemed necessary by the committee, make recommendations for change, amendment, the addition of new, and/or deletion of existing Bylaws and/or Codes.  
 
The Chairman and Secretary of this committee will be appointed by the committee members.
 
It is recommended that following the results of the election of Board Members after the annual meeting, the new Board meet with this committee to familiarize themselves with the appropriate guidance which governs the corporation.

Management Advisory

 
Management Advisory Committee (MAC) Charter
 
The Board of Directors of River Bend Membership Corporation has authorized the formation of a committee that will herein be known as the Management Advisory Committee. The (MAC) Management Advisory committee was formally adopted by the Board of Directors on this day, June 10, 2017. This committee was formed at the request of the membership and shall operate at the will of the Board of Directors, and under all regulatory guidelines as outlined in the RBMC bylaws and West Virginia State code. The objectives and duties of this committee are described as follows……..
 
The primary objective of this committee will be to continue the ongoing effort to present the membership with a proposal for a professional management company to manage the day-to-day operation, and general affairs of River Bend Membership Corporation, as voted on by the membership on June 13, 2015.
 
The (MAC) will resume negotiations with The Property Management People (PMP), the preferred bidder, and will review all aspects of their proposal,  During this process, the Management Advisory Committee will hold at least one (1) planning meeting each month open to the entire membership. The committee will also consult with the RBMC Treasurer and Finance Committee in developing a plan to facilitate the funding of the proposed contract. Any meeting called for this purpose will be conducted by the Management Advisory Committee, under the direction and consent of the RBMC board of directors.
 
The Management Advisory Committee will present the membership with the final proposal to be voted on at the RBMC annual budget meeting, scheduled for October 14, 2017.
 
Should Riverbend Membership Corporation enter into a contract with PMP to manage the affairs of the Park, the Management Advisory Committee would be tasked with periodically reviewing the progress and efficiency of their management, as well as assessing the impact to RBMC and its members. At the will of the board of directors, the (MAC) Management Advisory Committee will continue to monitor and evaluate the performance of the management company, and make any necessary recommendations to the board of directors.