SPECIAL MEETING
I, Ronald L Whittington, acting President of RBMC, pursuant to RBMC by laws 4.5-Special Meeting and 31E-8-820 - Meeting, have called for a Special Meeting of the Board and the membership. I have set the meeting date for Sept 9, 2017 at the lower Ranger Station @ 10:00 am. Purposes of this meeting will be:
Increase the current number of Board of Directors from five to seven,
Fill the current three existing vacancies on the Board of Directors (these positions will fulfill the remaining terms of the directors who resigned or were removed – until next June 2018), and
Elect two new members to the Board (these positions will fill a two-year term)
Effective immediately, mail-out mail, e-mails, River Bend newsletter and our official websites riverbendrvpark.org or river Bend Membership Corporation RBMC notifying this Special Meeting.
Due to the advice of the RBMC legal counsel and to ensure fairness, nominations for director will not be accepted from the floor at the meeting; however any member who would like to be considered for any of these positions are asked to submit their name to the office NLT close of business Thursday, September 7th. Obviously, this will not give us time to properly vet any nominees, consequently individuals elected as this special meeting will take office as soon as they have been properly vetted and found to be eligible to hold office in accordance with RBMC By-Law 4.3 – Eligibility.
In order for the election of directors to be official we will need to achieve a quorum of members in accordance with RBMC By-Law 2.11 – Quorum, which is at least 125 members eligible to vote as set forth in RBMC By-Law 2.6 – Eligibility to Vote, so it will be imperative for the membership to attend and support this meeting. If you are not able to attend the meeting, you can have someone vote on your behalf via proxy in accordance with RBMC By-Law Section 2.10 – Proxies. Proxy forms may be picked up at the Office. While I understand proxies can either be mailed or hand delivered to the Office, due to the short time frame associated with this meeting and past issues related to mail delivery, I’m asking that all proxies be hand delivered to the Office no later than close of business
Thursday, September 7, 2017, to ensure your proxy is validated in time for the meeting.
In accordance with RBMC By-Law 2.5 – Closing of Ownership Registration Books or Fixing of Record Date, the record date for this meeting will be set as August 29, 2017. This is the date the Office and Election Committee will use to determine whether a member is eligible to either vote at or submit a proxy for the special meeting.
Election of these positions will be in accordance with RBMC By-Law 3.1 – Method, which will be via ballot. Ballots will be collected and counted on site and the results immediately made know to the membership, as well as published on the RBMC website.
I sincerely hope this meeting and the outcomes will work towards resolving some of the issues/concerns the membership have in regards to the management of the corporation and strongly encourage you to attend and vote at this very important meeting.
Kind Regards,
Ronald L Whittington
